THE ART OF NEGOTIATION

Lots of companies that we’ve come across are having trouble with cash flow – it’s understandable given that many SMEs have difficulty sourcing and accessing credit in what is becoming an increasingly challenging business environment. However, sticking your head in the sand and ignoring the endless calls from aggravated suppliers who are looking for payment tends to worsen the problem in our experience.

 

Of course there’s no silver bullet solution, especially for some companies who have overstretched in the past and are now having difficulty just keeping their heads above water. But being open, honest and transparent with suppliers about a company’s cash flow situation won’t just give a struggling business some breathing room, it can also help to salvage relationships that would have otherwise turned sour.

 

You might be pleasantly surprised at how a formerly cold suppliers will react when a client explains the situation and, crucially, works with them to pay up. People don’t like putting each other out of business – they much prefer to get a workable payment plan in place that keeps them ticking over and keeps a client on board.

 

Having dealt with situations like this on numerous occasions in the past, my advice to business owners is to carry out an honest assessment of cash flow projections for the months and possibly year ahead. Only when that picture is clear should you begin to negotiate with suppliers and debtors about putting in place a payment plan – don’t ever promise to pay a monthly figure in an effort to reduce your debt if you know you can’t afford it. The last thing anyone needs in a situation like this is a retraction on an agreement that suited both parties. Projected cash flows allow business owners to make informed decisions about their ability to repay – plucking a figure from your head will only make things worse because, once you’ve renegotiated your terms, it is crucial that you stick to them.

 

The other obvious issue that this throws up is a business owner’s reputation, as well as the reputation of his/her company. If you cannot afford to meet an agreed repayment plan, it’s likely that other suppliers in your sector will become aware of the company’s financial predicament either through industry gossip or if your company is dragged through the courts by suppliers desperately trying to salvage some sort of payment. If that happens, securing the services of another supplier will be highly unlikely. If you get into this kind of spiral, simply running the company – let alone paying people what they’re owed – becomes extremely hard.

 

At DCA Accountant and Business Advisors, having negotiated on behalf of some of our clients, we have a good idea of what a supplier is looking for. At the same time, because we work with a large variety of businesses, we understand the pressures and stresses involved in running your own business. Because of that insight, we know how to address issues of payment and negotiation so that everyone involved can get on with the day-to-day running of their companies, as well as repairing working relationships to the benefit of both parties in the future.

 

Declan Dolan,

 

Partner,

 

DCA Accountants & Business Advisors.

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie

FIND FUNDING FOR YOUR BUSINESS IN 2012

Funding a business idea or sourcing finance for a business expansion can be a tricky path to negotiate. A squeeze on credit from financial institutions means that many businesses have been refused loans or overdraft extensions. If that road is closed off, finding an investor for your business is another alternative, but you need to be aware that you are allowing an external individual, often a stranger, access to a portion of your company. Of course, with proper background checks and the right framework in place, it can be a great way to fund a new product or service idea or give your business the boost it needs to grow to the next stage.

 

There are other ways to find the investment you need – these are usually in the form of grants or short-term loans from agencies like the City and County Enterprise Boards or Enterprise Ireland.

 

Whichever route you feel suits your company best next year, be aware that there is a lot of red tape and paperwork involved. Also, finding funding can be a long and often frustrating process. However, if you have your paperwork prepared, a viable business plan and an interesting idea that will grab attention, you’ll find that there is money out there that you can gain access to.

 

We’ve broken down some of the avenues for you to explore.

 

Enterprise Boards

 

City and County Enterprise Boards have been set up to support ‘micro businesses’ with 10 employees or less. They make ‘priming grants’ available to establish suitable sole traders, partnerships or limited companies when the principal is a female returning to the workforce or unemployed. The board will match a principal’s investment or offer a maximum of €150,000 (whichever is lower), but grants of over €80,000 are only given in exceptional circumstances. As a general rule, they’ll offer €15,000 per full-time job created. Business expansion grants – giving the same levels of funding – are available for businesses seeking to grow, and feasibility grants offer up to €20,000 or 50% of an investment, whichever is lower. This rises to 60% for the border, midland and western regions. As a general rule, all the businesses that get Enterprise Board support need to be domestically traded but have the potential to trade internationally.

 

Investors

 

Getting an investor to fund your business can be a long process and can go badly wrong if you choose the wrong partner. That’s why many businesspeople choose to tap into their direct and indirect professional network when they’re looking for a potential investor. When you are talking to would-be investors, it’s important to be direct and up-front about every aspect of the business: financial projections need to be detailed and realistic, you need to have a sense of the potential pitfalls the business can face, and you need a clear idea of the funding requirements before the business starts turning a profit. They’ll naturally want to know exactly what the money will be used for, and will be wary of vagueness or wild promises. An independently-drafted legal agreement between yourself and the external investor, which includes dates for receiving thetranches of funding, as well as their share in the venture, is also essential. Investor money comes with fewer overheads than other forms of credit, but there are far more strings attached.

 

Bank Credit

 

When you talk to a bank, you will quickly pick up whether your business will be considered a viable candidate for credit. It’s best to approach the bank with, once again, a clear picture of what the money you need will be used for, and realistic projections about what the business’ financials will be like in years one, two and three. The more visible research that goes into this, the better. If you’re looking simply for a small ‘fighting fund’ to cover day-to-day issues that may arise and ensure you can pay suppliers, an overdraft is probably the simplest solution, though it is easy to become too dependent on it if you’re not careful. For larger working capital, most lenders will be more comfortable giving a business loan, so you need to ensure the repayment plan can realistically be covered with cash-flow.

 

Enterprise Ireland

 

Enterprise Ireland have funding available for start-ups, High Potential Start-Ups, established SMEs with less than 10 employees, and for larger companies with up to 250 staff. Obviously the category you fall into will depend on the size of your business and the stage that it’s at in its life cycle. In most cases the decision for funding will be based on the need for financial support, the sales and job creation potential of the company, its location and if any funding has been made previously available. Once you become a client of Enterprise Ireland, you’ll be assigned a development adviser who will be a dedicated point of contact when engaging with the organisation and will help out with applications for funding and other development supports.

 

Business Angel Networks

 

Angel networks are groups of individuals with the means to invest in businesses. They’re brought together and vetted, usually by an organisation such as the Halo Business Angel Partnership, which is run by the Dublin Business Innovation Centre. The advantage of having an Angel Investor on board is two-fold: generally they’ll have invested in businesses before and the organisation that they are a part of will match a specific investor who has proven experience in a certain sector with a company seeking investment in that industry. However, the amount of equity that a company has to give up as part of the deal varies depending on the level of input the investor has. Many of the business angel networks host seminars and events that anyone can attend to get a better understanding of what’s on offer and how to get involved. See our list below for some of the Angel Networks operating in Ireland today.

 

The Irish Investment Network

Halo Business Angel Partnership

Halo Business Angel Network

WestBic Business Angel Partnership

Halo Northern Ireland

 

 

Declan Dolan,

Partner,

DCA Accountants and Business Advisors

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie or follow us on Twitter.

LETTING GO

Making cuts to the payroll is a difficult process for any business. What’s more, failing to approach redundancies in a structured, organised way can result in costly cases that put a company under even more pressure, defeating the purpose of the exercise. None of us like firing people, and that’s perhaps why many businesspeople put their heads in the sand, only moving to cut staff in a disorganised way when the situation becomes critical. This can be disastrous, both for morale and for the businesses’ bottom line.

 

For starters, you need to determine how much you will have to save on your staffing costs for the business to remain viable. This requires a keen eye on cash flow which, as we’ve noted in previous posts, is essential. If you employ more than 20 people, a ‘collective redundancy’ situation may exist – this comes with heavier legal obligations that I’ll cover in a future article. For now, I’ll just say that you should get professional advice for managing these larger scale redundancies.

 

For any redundancy, though, you need to follow certain procedures. Firstly, you need to select employees for redundancy using criteria that you can credibly show is fair and reasonable – this will be crucial if a claim for unfair dismissal arises. You have some freedom in this, of course. Many employers choose ‘last in – first out’ because it’s ostensibly objective, and less damaging to morale of established staff. You are allowed to select certain employees over others based on their skill-sets, though it would be a good idea to have some kind of evaluation made in writing in case you’re challenged on it. It should go without saying that discriminating based on gender, marital status, beliefs, sexual orientation or other factors is not allowed.

 

Aside from this, you have a responsibility to act reasonably in making redundancies – this is an extremely vague term, and leads to many cases of perfectly compliant employers reaching the Rights Commissioners. Anecdotally, we know that employers who let staff make an alternative suggestion to save their jobs – either collectively or singly – tend to fare far better in these proceedings. The more you can consult, and prove that you did, the better.

 

Staff are entitled to a set notice period of at least two weeks when they’re being let go – people with five years of service are entitled to double that, those with ten years get six weeks and people working at the same company for 15 years or more are entitled to eight weeks. Rather than having a potentially angry employee around the office for a month or even more, many employers prefer to let them go straight away. This is allowed, but you’ll have to pay a person’s wages and holiday entitlements right up to the end of the notice period.

 

Moreover, you’re also obliged to make a redundancy payment for staff with two or more years of service – the Department of Social Protection has produced a useful calculator for working this out here. You can claim 60% of this back by filling in the RP50 form and submitting it to the Department of Social Protection. Employers who simply can’t pay have a heavier burden: they have to tell the Department that they’re unable to make a redundancy lump sum payment, and submit evidence to support their claim, while accepting liability for 40% of the sum in writing.

 

As you can see, there’s quite a lot of paperwork and planning involved in making redundancies without opening yourself up to large liabilities. At DCA, we’d work with clients making this genuinely painful decision, helping them work out how much the payroll needs to be cut by, devising criteria that are fair and allow business to continue, and working out a company’s total liability. We can also handle the substantial amount of paperwork involved. When redundancies are needed, it’s hard for any business owner to assess a situation coolly, and all too easy to make a mistake that ends up costing serious money. Consider getting in professional advice for this process – it will prove a worthwhile investment.

 

Eamonn Garvey,

Partner,

DCA Accountants and Business Advisors

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie or follow us on Twitter.

HOW TO GET PAID ON TIME

Nearly all businesses in Ireland, except for maybe consumer-focused companies, have one very bad characteristic in common – they rarely get paid on time. As a nation we’ve always been known for our generosity but it seems that we find it hard to stump up for work that has already been carried out. That creates a myriad of problems of course, not least that it starves businesses up and down the country of the main resource needed to operate and survive – cash!

 

When you don’t get paid for a job on time you are, inadvertently extending your credit terms. This means that you have given the client more time to pay without actually specifying or agreeing any new arrangement. As you can probably guess, this sets a very dangerous precedent. If the contagion spreads to other customers you’ll very quickly start to notice a real problem and most likely a downward spiral of your cash flow.

 

Of course, the last thing any businessperson intends to do is to put their company in harm’s way. However, if payment isn’t forthcoming or if credit terms are being blatantly ignored, then, whether you like it or not, the existence of your business is called into question. For any company – especially start-ups, who are particularly poor when it comes to dealing with debtors – it is important that you set out your credit terms and policies in writing at the very beginning of a business relationship. This clears up any ambiguity that may come into play further down the line. It’s also prudent to have a system in place to issue invoices promptly – on the first of every month for example – even if some of your clients are still in arrears.

 

It’s important that you keep your emotions in check too. We know how hard it is for new businesses who are struggling with cash flow – especially when they’ve put their heart and soul into a piece of work, only to be told that it’ll be another 30 or even 60 days before they receive payment. However, anger or frustration won’t get the bill settled any quicker. What does help some people is sending a statement of account along with every invoice, acting as a reminder for customers that the last bill won’t just go away if they don’t think about it! Specifying an additional charge or interest rate on late payments can also help motivate customers to pay up.

 

Of course, calling people to ask for money isn’t an easy job. Many entrepreneurs tend to put this unpleasant task on the long finger, and their business suffers as a result. If you find yourself in this situation it’s a good idea to enlist the help of professionals – at DCA Accountants and Business Advisors, for example, we offer a credit control service so you can get on with the business of running your company. We’ll contact your debtors on your behalf, which means that you won’t be put in the situation of chasing a client for payment while at the same time trying to build a lasting business relationship with them.

 

We always advise our clients to set up a standing order facility with their customers, which means that they are assured of being paid on time as long as that client has the necessary funds to do so. If they don’t, it should set off some alarm bells. Aside from helping with with cash flow, it also takes awkward conversations out of the equation, meaning you can concentrate on developing and building your business relationship. We can help put that arrangement in place for you.

 

Running a business today is not easy but the last thing we need to do is make it harder for ourselves. Following these steps or handing over the credit control function to an experienced outsourced provider can alleviate a lot of the pressures that can very easily strangle a business if not managed correctly.

 

Declan Dolan,

Partner,

DCA Accountants & Business Advisors.

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie

BE COMPLIANT

Most people will have seen advertisements indicating the end of the tax year, which is coming up next week. However, for new limited companies – those in their first or second year of operation – the tax deadline depends on the accounting period that began when the company was set up or incorporated. The adverts that you see now are for self-assessment tax returns, which is very different to a company’s corporation tax liability.

 

The first and most important step when preparing your tax returns is knowing the difference between the two. Having a good accountant will help but being able to differentiate between when your company’s corporation tax liability is due and the self-assessment deadline is key.

 

After a 12 month trading period a company must file a corporation tax return and comply with the preliminary corporation tax deadlines, meaning that returns must be filed and paid somewhat in advance. The requirements for companies in their second year or more of operation are clearly outlined by Revenue, who use a formula based on previous tax returns by company to calculate how much should be paid over three instalments.  The first instalment is due 31 days before the end of the accounting period; the second instalment is due within six months after the end of the accounting period; while the third instalment (i.e. the balance of the full liability) must be paid within one month after the company’s corporation tax assessment is returned. For the first instalment, companies must return 18% of the full liability, while 72% is due before the deadline for the second instalment.

 

For start-ups in their first year, the burden is not so great. The rules by Revenue state that any company has the option of paying 90% of the final liability up front or 100% of the previous year’s liability, which, for new companies, is obviously zero given that they have not been trading before. We always encourage companies to avail of that option when it comes to filing preliminary tax returns as it protects cash flow, which is at the cornerstone of a start-up’s success or failure.

 

The consequences for missing deadlines can be severe. Not only will a company be subject to penalties and interest of up to 20%, but they are also putting themselves in the firing line of Revenue and potentially classed as high risk in the future. What this means, of course, is that the likelihood of being selected for audit by the Revenue Commissioners increases dramatically.

 

At DCA Accountants and Business Advisors, we help companies avoid any unwanted spotlight when it comes to their tax liability. From the moment we meet a potential client, whether they are a sole trader or limited company, we identify all tax deadlines relevant to them. Every company is unique of course and so we alert our clients at least 90 days in advance of upcoming deadlines. We also encourage companies to help us to complete their annual accounts as soon as possible – after all, the more time we have the more likely it is that we can find ways of reducing the overall liability of a business.

 

Keeping a watch on deadlines and ensuring your company is compliant can be a tricky and confusing business, especially when a company is in its early years and not familiar with the system and rules. However, the dangers of non-compliance and putting your company on the radar of Revenue are great, which is why professional assistance should always be sought.

 

Declan Dolan,

 

Partner,

 

DCA Accountants and Business Advisors.

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie or follow us on Twitter.

TAXING TIME FOR EVERYONE

Most people think that self-assessment tax returns only apply to the business community. It’s an easy assumption to make given the advertising campaign that goes into reminding business owners of the October 31st deadline. But all workers, and even pensioners, must submit a return to Revenue every year.

 

In a lot of cases, the accounts department of the company you work for will take care of it for you – hence the high level of inertia and disinterest that most people show when it comes to their tax bill at this time of year. But by perking up a bit and taking control of the situation, you could save yourself a lot of cash in the year ahead.

 

When employees receive their tax credits from the revenue each year – or officially, the ‘Notice of determination of tax credits and standard rate cut-off point’ – they can calculate their tax liability for the coming 12 months. If you know what to look for here, you can start making plans to save money immediately.

 

Firstly, make a list of everything that you pay for over the year. Items like bin charges, water charges (if they apply in your area), medical bills, college or school bills, and anything else that puts money in state coffers directly from your pocket should be itemised. Once you’re satisfied that you’ve covered everything – don’t forget to include your rent or mortgage payments – you can start working out what the Government owes you!

 

If you want to file your own tax return you can do so in one of two ways. You can register with the Revenue Commissioners and use the ROS Direct Debit system or you can submit forms which can be picked up from your local tax office or printed from www.revenue.ie. The self-employed will need Form 11, as will company directors, while PAYE workers and pensioners should use Form 12. If you’re in business, a registered company should complete Form CT1 and for partnerships, Form 1 should be filled out.

 

Once you’ve calculated your overall tax liability you can post payment to the Collector General’s office or you can go there yourself and pay in person. They have offices in Apollo House on Tara Street in Dublin and Francis Street in Limerick.

 

Sometimes, especially when it comes to tax returns, a little professional advice can go a long way. At DCA Accountants and Business Advisors, our team have dealt with members of the public on many occasions to handle tax returns. Depending on an individual’s situation, the types of rebates differ. For example, a single parent will be entitled to a higher tax credit than a two-parent family receives. By having an introductory and largely informal chat with our clients, we can generally find credits that people didn’t know they were entitled too or simply didn’t know existed. What’s more, our consultation is free. From there, we can file the paperwork for you and make sure that you receive everything that you’re entitled to – not just this year but for the previous four years.

 

Whatever way you decide to go, it’s crucial that you are up to speed on your tax liability, how to file it and how to claim any overpayment – it’s your money, after all.

 

 

Eamonn Garvey,

Partner,

DCA Accountants & Business Advisors.

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie or follow us on Twitter.

CAN YOU CLAIM?

Right now, people up and down the country are preparing to submit their tax returns for 2011. It can be a time of great stress and worry for those who do not have their paperwork in order but, even for highly organised people, there is a chance that money is being thrown away.

 

Few people are aware of the full set of tax reliefs available to them and, therefore, returns are filed in excess of what actually should be paid. The good news, however, is that it’s not too late to reclaim what’s still rightly yours from the taxman.

 

The first thing anyone preparing a tax return needs to do is to look at reliefs available to them. If you are paying rates towards the collection of household rubbish, for example, you’re entitled to a credit for your bin tax on your overall taxable income. Another credit may be available when there is a dependent family member or relative at home – claims can be made against the care of that relative too, based on the amount paid throughout the course of the year for their care. It must be documented, of course. Also, if you are a one-parent family, you will qualify for double the tax credit of the average person, which amounts to roughly €7,000 against total annual income. Rental income or expenditure, depending on whether you’re the landlord or the tenant, is also subject to relief.

 

The trouble that most people have is that, while they may be aware that they are entitled to reliefs, they simply don’t bother to claim them if they are already struggling with the paperwork requirements that go with filing a return. What’s more, it seems that a lot of individuals believe that, after filing a return to beat the October 31 deadline, they lose the right to make a claim. That is not the case. Claims can made retrospectively for up to four years, meaning that depending on your case, you could be entitled to a rebate covering that period from the Revenue Commissioners.

 

But how do you go about claiming? There are software packages out there but I would caution against using a programme that simply regurgitates what you feed it. The best thing to do is talk to a qualified tax advisor. At DCA Accountants and Business Advisors, our team are well versed and experienced in all tax reliefs available and depending on your personal circumstances, which ones apply to you. In many cases, having discussed a personal situation with a client, we often stumble upon avenues where they can lower their overall tax liability by claiming reliefs – many of which they were not aware of before.

 

Our consultation service is free of charge so all you have to lose by not talking to us is really what was rightfully yours all along.

 

Declan Dolan,

 

Partner,

 

DCA Accountants and Business Advisors.

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie or follow us on Twitter.

THE GOLDEN RULES OF BOOKKEEPING

Second to managing customer accounts and attracting new sales, bookkeeping is one of the most important functions in any business. If you’re diligent and have proper processes in place, you’ll have access to timely information that shows the true performance of your company. If you’re ambivalent in any way, though, your business could wind up in very serious trouble without you even knowing it.

 

A lot of companies, particularly small businesses that are just getting off the ground, tend to focus on getting as many sales as possible– it’s a natural way to start. After all, without customers a company might as well not exist at all. However, if source documentation when filing accounts for the company is not easily available, all of the effort put in on the sales side may prove worthless if the bookkeeping processes are not up to scratch.

 

When keeping accounts, the first rule is that it’s all about routine. If a company does not have a full-time accountant or financial controller then it is almost always up to the owner-manager himself or herself to look after one of the most important functions of the company. In some cases the responsibility will fall on a member of the owner’s family. Nevertheless, it is vital that the person in charge knows the financial state of his or her business at all times. Having a complete understanding of what is required to maintain proper accounts on a weekly or monthly basis will add an appreciation to the role of whoever it is assigned to and will also place a greater level of importance on it in the overall running of the business.

 

At DCA Accountants and Business Advisors, we take our clients through the key steps in bookkeeping from the outset. We explain in simple, jargon-free terms everything that they have to do to keep their accounts and books in order – by following the simple rules of consistency, completeness and communication, you’ll find that any information you need at any stage regarding your accounts will be readily at hand.

 

However, we’re also very aware that accounts management and daily bookkeeping are not necessarily a skill set that everyone has, which is why our clients find our bookkeeping service so valuable to their businesses. We can take care of all invoicing as well as PAYE payments and/or VAT returns. If there are pieces of information missing such as credit notes or invoices, our experienced bookkeeping department will follow up with the company’s clients to ensure everything is in order and that the information is accurate.

 

The key point, however, is that proper bookkeeping procedures are essential when running any business. Get it right and you’ll see very quickly just how much of an asset it can be to your business; get it wrong and the future of the business could be very bleak indeed.

 

Eamonn Garvey,

 

Partner,

 

DCA Accountants & Business Advisors

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie

PLANTING THE SEED

Two weeks ago, I looked at the Business Expansion Scheme (BES) as part of DCA Accountants and Business Advisors’ investment advice series. An extension to the BES is, of course, the Seed Capital Scheme, which is another tax refund for new enterprises.

 

The Seed Capital Scheme is very similar to the BES but what makes it potentially more attractive is that it provides for a refund of tax on an investment already made by an individual. That investment can be offset against the previous six years of PAYE income that an individual has earned and there’s a real opportunity to obtain a sizeable tax rebate up to €100,000.

 

The scheme is particularly attractive for anyone who has been on a good salary for a number of years. If someone has been made redundant recently, for example, he or she can use their redundancy payment to set up a new business that may qualify for the scheme under Revenue rules. If money is invested in the business it can be offset against the previous six years of income to trigger a tax rebate, meaning the cost of investing in the business is drastically reduced.

 

There are restrictions on the type of businesses that are eligible for investment, however. For starters, an individual who invests must enter into a full-time employment contract for at least one year, either as a director or as an employee. The second condition is that there are limits on the type of company that can qualify – the main categories for qualification include companies in the manufacturing industry or internationally traded services, while those involved in commercial research or development activities are also likely to meet the necessary criteria. The common theme, as you’ll have noticed though, is that innovation is required to qualify.

 

Companies seeking approval for the scheme should apply in the first instance to their County Enterprise Board for initial approval – by doing so, a company can fast-track its application to the Revenue for approval of seed capital relief. Your application will then be dealt with by the Revenue Commissioners’ branch in Dublin Castle.

 

The process itself may seem long and arduous but it’s worth it – right now the success rate for applications is particularly high given that the Government are doing all they can to incentivise people to invest in projects that are likely to create employment here. If the business plan is fundamentally sound and approval has been granted by a county enterprise board, the chances of success increase significantly.

 

At DCA Accountants and Business Advisors, we can help with applications for County enterprise board grants and also qualification under the Seed Capital relief scheme and assess whether or not a plan is likely to be approved at all levels. Once we have reviewed a business plan, we can point out areas where improvements need to be made therefore maximising the chances of success.

 

When we look at a business plan and application for any kind of investment, we can generally conclude very quickly if it will be successful in the approval process – our background when dealing with these matters is quite extensive and a number of our clients have secured investment through schemes like this after consulting our advisors. Like those that make the final decisions on applications, we closely scrutinise a business plan against the key criteria of the grant or investment scheme that a company is applying for and see how it measures up. If it does, then we can help with the necessary paperwork; however, if tweaks or adjustments need to be made in any area, we can point them out to give you and your business the best possible opportunity to qualify.

 

Declan Dolan,

Partner,

DCA Accountants and Business Advisors

 

For more on our services or to receive a free consultation for your business from one of our experts, visit www.dca-ireland.ie

TAX DEADLINE LOOMS LARGE

This is the time of year that owner managers dread most. With the tax return deadline looming, most SME business owners are keen to make sure that their house is in order and that their files are up to date ahead of the cut-off point.

 

But it doesn’t have to be a time viewed with trepidation – when a company or sole trader sets up in business, they should have first appointed an accountant who would have indicated very specifically the records that need to be maintained, both for statutory compliance and from a personal perspective so that they know exactly what is going on in the business at any given time.

 

If you’re not sure what records you should be keeping, it’s a good idea start with a full list of sales and purchase invoices for the trading period – this list should also include any credit notes (including discounts and/or returns to and from customers and suppliers) that were received in the same period. All invoices must be in the trading name of the company or sole trader as registered with the Revenue Commissioners

 

Details of all lodgements to the company’s bank account for the trading period as well as customer receipts, details of bank loans and refunds must be filed and to hand. The company must also keep a record of all business bank statements for the period outlined including all credit card statements. Also, a record of all payments to suppliers including payments to trade suppliers, payments on loans, insurance, pensions and life assurance should be kept. If an audit takes place, the Revenue Commissioners will also ask for details of any loans or hire purchase agreements that the company has entered into – copies of the agreements should be readily available for review. Also, copies of all debtor and creditor statements showing balances due and owing from both customers and suppliers should be accessible. All of this information should be contained on your accounting software but it is also necessary to have hard copy records to vouch for all entries.

 

Companies should aim to submit a copy of their records to their accountant as early as possible after year end. Doing this will allow the accountant to provide you with timely information in respect of the company’s trading performance for a certain period; crucially, it can also act as an alert for any potential issues that need to be addressed as a matter of urgency.

 

It may sound complicated but in fact, the earlier you engage with your accountant, the easier it will be. At DCA, we are particularly proactive in that we will be in contact with our clients from the off, ensuring that they fully understand the records that have to be maintained. We also provide assistance to them through our bookkeeping service to ensure that monthly records such as VAT and PAYE returns are up to date.

 

If you are thinking of changing accountant for any reason, then talk to us. In such circumstances, we would initially carry out a complete review of the books and highlight any issues and implement recommendations on your say so. We’re here to help you run your business more efficiently by providing you with the timely information that you require.

 

Eamonn Garvey,

 

Partner,

 

DCA Accountants and Business Advisors