1. Introduction

We respect your right to privacy and comply with our obligations in respect Data Protection. The purpose of this Website Privacy Policy is to outline how we deal with any personal data you provide to us while visiting this website. Naturally, if you are not happy with this Website Privacy Policy you should not use this website.

By visiting this website, you are accepting the terms of this Website Privacy Policy. Any external links to other websites are clearly identifiable as such, and we are not responsible for the content or the privacy policies of these other websites.

2. Types of Information Collected

We retain two types of information:

“Personal Data”
This is data that identifies you or can be used to identify or contact you and may include your name, address, email address, user IP addresses in circumstances where they have not been deleted, clipped or anonymised, telephone number. Such information is only collected from you if you voluntarily submit it to us.

“Non-Personal Data”
Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our website.

3. Purposes for which we hold your Information.

Non-Personal Data:
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our website.

Personal Data:
We will process any Personal Data you provide to us for the following purposes:
(a) to provide you with information on our services you may have requested;
(b) to contact you if required in connection with your query or to respond to any communications you might send to us;
(c) to contact you by email in relation to news, events, services, products and offers available within EcovisDCA and other related third party offerings where appropriate.

4. Legal basis for processing your information

Under data protection law we are only permitted to use your personal information if we have a legal basis for doing so. We rely on the following legal bases to use your information:

 

1. a) To enter into and perform a contract with you:

We may use your information in order to enter into a contract with you or to provide you with a service that you have requested from us.

 

1. b) To comply with a legal obligation:

We are required to use your personal information to comply with certain legal and regulatory obligations to which we are subject. For example:

• We are obliged to obtain certain business records in accordance with company and revenue law requirements, which may include your personal information.
• Anti-money laundering legislation requires us to keep customer and other related parties’ personal information for a period of at least five years after the relationship ceases with the customer or the date of the last transaction, whichever is later.

1. c) For our legitimate interests

We may use your personal information for the purposes of carrying out activities that are in our legitimate interests (or those of a third party). When we use your personal information in this way, we ensure that there is a fair balance between our legitimate interest and your fundamental rights and freedoms.

Our legitimate interests include developing our business and tailoring our offering to meet the needs of our existing and prospective customers. In pursuing these legitimate interests, we may use your personal information to carry out research to identify trends for the purpose of improving our service.

We may also use your personal information to manage and operate the administrative and technical aspects of our business efficiently and effectively. This will include verifying the accuracy of information that we hold about you to create a better understanding of you as a customer and taking steps to protect your information against loss, damage, theft or unauthorised access.

In more limited circumstances we may also rely on the following legal bases:

• Where we need to protect your interests (or someone else’s interests); and/or
• Where your personal information is needed in the public interest or for official purposes.

1. d) With your consent

We may send you marketing materials by post, text, email and/or phone from time to time after you have engaged us to provide services or received services from us either which may be similar and of interest to you or where you have expressly indicated that you would like to receive such information. You can withdraw this consent at any time by emailing us at info@ecovis.ie or by writing to us at Data and Compliance, Ecovis DCA Second Floor,Behan House,10 Lower Mount Street,Dublin 2.

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5. Disclosure of Information to Third Parties

We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who visit our website, the demographic breakdown of our community users of our website, or the activities that visitors to our website engage in while on our website. The third parties to whom we may provide this information may include potential or actual advertisers, providers of advertising services (including website tracking services), commercial partners, sponsors, licensees, researchers and other similar parties.

We will not disclose your Personal Data to third parties unless you have consented to this disclosure or unless the third party is required to fulfil your query (in such circumstances, the third party is bound by similar data protection requirements. We will disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.

6. Sale of Business

We reserve the right to transfer information (including your Personal Data) to a third party in the event of a sale, merger, liquidation, receivership or transfer of all or substantially all of the assets of our company provided that the third party agrees to adhere to the terms of the Website Privacy Policy and provided that the third party only uses your Personal Data for the purposes that you provided it to us. You will be notified in the event of any such transfer and you will be afforded an opportunity to opt-out.

6. Security

Your Personal Data is held on secure servers hosted by our Internet Service Provider. The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your Personal Data.

7. Updating, Verifying and Deleting Personal Data

You may inform us of any changes in your Personal Data, and in accordance with our obligations under the Data Protection legislation we will update or delete your Personal Data accordingly. To find out what Personal Data we hold on you or to have your Personal Data updated, amended or removed from our database, please email us at info@ecovis.ie

Any such data subject requests may be subject to the prescribed fee.

8. Storage Periods

The period for which we will keep your personal information will depend on the type of service you have requested from us. The retention period may be longer than the period for which we are providing services to you where, for example, we have a legitimate interest in retaining such information that is not outweighed by your fundamental rights and freedoms, where we have statutory or regulatory obligations to retain personal information for a longer period, or where we may need to retain the information in the event of a legal claim.

9. Your rights

You have a number of rights under data protection law in relation to how we use your personal information. These include the right, free of charge, to:

• Be informed about the personal information we hold about you and how we use that information.
• Obtain access to your personal information we hold.
• Have any personal information that we hold about you that you believe is incorrect, incomplete or inaccurate updated or corrected.
• Have your personal information erased in the following circumstances:
• If ECOVIS DCA is continuing to process personal information beyond the period when it is necessary to do so for the purpose for which it was originally collected.
• If ECOVIS DCA is relying on consent as the legal basis for processing and you withdraw consent.
• If ECOVIS DCA is relying on legitimate interests as the legal basis for processing and you object to this processing and there is no overriding compelling ground which enables us continue with the processing.
• If the personal information has been processed unlawfully.
• If it is necessary to delete the personal information to comply with a legal obligation.
• Have our processing of your personal data restricted where you consider that:
• The personal information is inaccurate.
• The processing is unlawful and you oppose erasure and request restriction instead.
• Where we no longer need the personal information but you require us to keep it to enable you to establish, exercise or defend a claim.
• Where you have raised an objection to our use of your personal information.
• Object to our processing of your personal information where we are relying on legitimate interests or exercise of a public interest task to make the processing lawful. If you raise an objection we will carry out an assessment to determine whether we have an overriding legitimate ground which entitles us to continue to process your personal information.
• Not be subject to wholly automated decisions, including profiling, which produce legal effects or which could have a similarly significant effect on you.

These rights are in some circumstances limited by data protection legislation. If you wish to exercise any of these rights, you can contact us using the details below.

10. Changes to the Website Privacy Policy

Any changes to this Website Privacy Policy will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use Personal Data in a manner significantly different from that stated in this Website Privacy policy, or otherwise disclosed to you at the time it was collected, we will notify you by email, and you will have a choice as to whether or not we use your information in the new manner.