- Types of Information Collected
We retain two types of information:
This is data that identifies you or can be used to identify or contact you and may include your name, address, email address, user IP addresses in circumstances where they have not been deleted, clipped or anonymised, telephone number. Such information is only collected from you if you voluntarily submit it to us.
Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our website.
- Purposes for which we hold your Information.
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our website.
We will process any Personal Data you provide to us for the following purposes:
(a) to provide you with information on our services you may have requested;
(b) to contact you if required in connection with your query or to respond to any communications you might send to us;
(c) to contact you by email in relation to news, events, services, products and offers available within EcovisDCA and other related third party offerings where appropriate.
- Legal basis for processing your information
Under data protection law we are only permitted to use your personal information if we have a legal basis for doing so. We rely on the following legal bases to use your information:
- a) To enter into and perform a contract with you:
We may use your information in order to enter into a contract with you or to provide you with a service that you have requested from us.
- b) To comply with a legal obligation:
We are required to use your personal information to comply with certain legal and regulatory obligations to which we are subject. For example:
- We are obliged to obtain certain business records in accordance with company and revenue law requirements, which may include your personal information.
- Anti-money laundering legislation requires us to keep customer and other related parties’ personal information for a period of at least five years after the relationship ceases with the customer or the date of the last transaction, whichever is later.
- c) For our legitimate interests
We may use your personal information for the purposes of carrying out activities that are in our legitimate interests (or those of a third party). When we use your personal information in this way, we ensure that there is a fair balance between our legitimate interest and your fundamental rights and freedoms.
Our legitimate interests include developing our business and tailoring our offering to meet the needs of our existing and prospective customers. In pursuing these legitimate interests, we may use your personal information to carry out research to identify trends for the purpose of improving our service.
We may also use your personal information to manage and operate the administrative and technical aspects of our business efficiently and effectively. This will include verifying the accuracy of information that we hold about you to create a better understanding of you as a customer and taking steps to protect your information against loss, damage, theft or unauthorised access.
In more limited circumstances we may also rely on the following legal bases:
- Where we need to protect your interests (or someone else’s interests); and/or
- Where your personal information is needed in the public interest or for official purposes.
- d) With your consent
We may send you marketing materials by post, text, email and/or phone from time to time after you have engaged us to provide services or received services from us either which may be similar and of interest to you or where you have expressly indicated that you would like to receive such information. You can withdraw this consent at any time by emailing us at email@example.com or by writing to us at Data and Compliance, Ecovis DCA Second Floor,Behan House,10 Lower Mount Street,Dublin 2.
- Disclosure of Information to Third Parties
We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who visit our website, the demographic breakdown of our community users of our website, or the activities that visitors to our website engage in while on our website. The third parties to whom we may provide this information may include potential or actual advertisers, providers of advertising services (including website tracking services), commercial partners, sponsors, licensees, researchers and other similar parties.
We will not disclose your Personal Data to third parties unless you have consented to this disclosure or unless the third party is required to fulfil your query (in such circumstances, the third party is bound by similar data protection requirements. We will disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.
- Sale of Business
Your Personal Data is held on secure servers hosted by our Internet Service Provider. The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your Personal Data.
- Updating, Verifying and Deleting Personal Data
You may inform us of any changes in your Personal Data, and in accordance with our obligations under the Data Protection legislation we will update or delete your Personal Data accordingly. To find out what Personal Data we hold on you or to have your Personal Data updated, amended or removed from our database, please email us at firstname.lastname@example.org
Any such data subject requests may be subject to the prescribed fee.
- Storage Periods
The period for which we will keep your personal information will depend on the type of service you have requested from us. The retention period may be longer than the period for which we are providing services to you where, for example, we have a legitimate interest in retaining such information that is not outweighed by your fundamental rights and freedoms, where we have statutory or regulatory obligations to retain personal information for a longer period, or where we may need to retain the information in the event of a legal claim.
- Your rights
You have a number of rights under data protection law in relation to how we use your personal information. These include the right, free of charge, to:
- Be informed about the personal information we hold about you and how we use that information.
- Obtain access to your personal information we hold.
- Have any personal information that we hold about you that you believe is incorrect, incomplete or inaccurate updated or corrected.
- Have your personal information erased in the following circumstances:
- If ECOVIS DCA is continuing to process personal information beyond the period when it is necessary to do so for the purpose for which it was originally collected.
- If ECOVIS DCA is relying on consent as the legal basis for processing and you withdraw consent.
- If ECOVIS DCA is relying on legitimate interests as the legal basis for processing and you object to this processing and there is no overriding compelling ground which enables us continue with the processing.
- If the personal information has been processed unlawfully.
- If it is necessary to delete the personal information to comply with a legal obligation.
- Have our processing of your personal data restricted where you consider that:
- The personal information is inaccurate.
- The processing is unlawful and you oppose erasure and request restriction instead.
- Where we no longer need the personal information but you require us to keep it to enable you to establish, exercise or defend a claim.
- Where you have raised an objection to our use of your personal information.
- Object to our processing of your personal information where we are relying on legitimate interests or exercise of a public interest task to make the processing lawful. If you raise an objection we will carry out an assessment to determine whether we have an overriding legitimate ground which entitles us to continue to process your personal information.
- Not be subject to wholly automated decisions, including profiling, which produce legal effects or which could have a similarly significant effect on you.
These rights are in some circumstances limited by data protection legislation. If you wish to exercise any of these rights, you can contact us using the details below.
We use a number of different cookies on our site and we operate an ‘implied consent’ policy, meaning that we assume you are happy with this usage. This can be changed by disabling or deleting the cookies, or using your browser’s anonymous usage setting (e.g. “Incognito Mode” in Google Chrome).
For further information on how to manage and opt-out of cookies please visit: www.aboutcookies.org
First Party Cookies:
These cookies are set by this website directly and include web analytics tools like Google Analytics which are used to collect anonymous information about how users browse the site. This cannot be used to identify personal information (e.g. name or address).
Certain cookies are deemed strictly necessary to the working of the website. For brochure sites and ecommerce sites a session cookie is necessary for remembering your log-in for you, whether you are a registered user or not or remembering what has been put in the shopping basket. If this cookie is disabled it will disrupt the functionality on the site.
Third Party Cookies:
These cookies are set on your machine by external websites whose services are used on this site. Cookies of this type include the social network content sharing buttons across the site (e.g. Youtube and Facebook). To facilitate the implementation of these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website which we do not control and cannot access. You should check the third party websites for more information about these cookies.
If you have any complaints about the way we use your personal information please contact us using the details below and we will try to resolve the issue. If we cannot resolve any issue, you have the right to complain to the Data Protection Commissioner. You can find further information about the Data Protection Commissioner at www.dataprotection.ie.
If you have any questions, comments or requests regarding any aspect of this data protection statement, please do not hesitate to contact us by emailing us at email@example.com or by writing to us at Second Floor, Behan House, 9-11 Lower Mount Street, Grand Canal Dock, Dublin 2
This document was last updated on the 24th May 2018